Secure your Sage 1000 data
Keep your Sage data secure beyond retirement with CPiO's Sage 1000 Data Safe
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Secure your Sage 1000 legacy data for the future with CPiO
With Sage Line 500/Sage 1000 now retired, many businesses are left wondering how to manage and retain their legacy data. Losing access to critical historical information can pose challenges for reporting, compliance, and business continuity.
CPiO offers a comprehensive solution called Sage 1000 Data Safe to securely store, access, and manage your legacy data. Our solution ensures a smooth transition to a new system while preserving the accuracy and integrity of your business records, so you never lose access to critical information.
Whether you're a Sage 1000 customer with CPiO or another provider, we can help seamlessly remap your master data to align with your new ERP system. With our solution, you can efficiently access and analyse your data through Power BI dashboards, ensuring continuity and informed decision-making.
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Why retaining your legacy data matters.
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Compliance requirements
Many industries require businesses to retain historical data for audits and legal purposes. Failure to comply can result in legal penalties and fines.
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Historical insights
Retaining legacy data empowers businesses to tap into vital historical insights, enabling more effective analysis, accurate forecasting, and well-informed decision-making. By preserving these records, companies not only uncover key trends and patterns but also secure a strategic advantage in planning for the future.
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Risks of poor data management
Dependence on external Excel files can result in errors and workflow inefficiencies. Additionally, losing critical data during system transitions can disrupt operations and hinder productivity.
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Challenges of data remapping
Reindexing master data—such as customer, supplier, and stock codes—to align with a new ERP system can be complex. Attempting this in Excel is often impractical, especially for historical transactions, making accurate data migration a significant challenge.
CPiO's Sage 1000 Data Safe: How it works
Power BI integration and capabilities
CPiO's Sage 1000 Data Safe with its dynamic approach, allowing you to slice, dice, and customise data views in real time. Easily adjust how you analyse data to gain deeper insights and make informed decisions.
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Filtering & Drill-Down
Users can select a customer and see a filtered list of invoices with details such as:
- Invoice breakdown by product groups.
- Ability to drill down into sales performance.
- Loss-making items can be identified easily.
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Historical data access
Power BI can retain and present past financial records even if Sage 1000 is no longer actively used.
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Customisation
Users can generate reports on demand by selecting specific data fields such as
- GL (General Ledger) Codes
- Purchase Ledger Data
- Sales Figures
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Predictive analysis
While not data science-based, Power BI provides basic trend analysis on historical transactions.
Licensing & Pricing
User-Based Pricing Model:
- First user: £297 per month (includes hosting, licenses, and standard reports).
- Additional users: £76+ per month.
- A 12-month commitment is required.
Additional Charges
- Custom reports beyond standard functionality would be charged separately.
- Long-term database storage is available for a minimal monthly fee ensuring future access if needed.


How CPiO can help?
At CPiO, we understand the importance of your business data. Our team of experts will work closely with you to assess your data retention needs and implement a solution that ensures continued access to your historical records.
Don’t risk losing valuable business information. Contact CPiO today to learn how we can help you preserve your Sage 1000 data for the future.
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Explore other Sage Solutions with CPiO
With Sage 1000 now retired, you may be looking for the right ERP solution to support your business moving forward. CPiO offers a range of Sage ERP and financial management solutions designed to meet the needs of businesses of all sizes.
Our experts are here to guide you through every stage of your migration journey—from selecting the best-fit solution to implementation, data transition, change management, and onboarding. We’ll help you navigate the process seamlessly, ensuring minimal disruption and maximum efficiency for your business.
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FAQs
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Where will my Sage 1000 data be stored?
Your Sage 1000 data will be securely stored in the CPiO Cloud Microsoft tenant. f you currently store your Sage 1000 data locally, CPiO can host and manage it for you at a low monthly cost, eliminating the need to maintain it on your own infrastructure while ensuring continued access even after Sage 1000 is no longer in use.
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How is my data mapped to the new ERP system?
Your Sage 1000 data is securely stored in CPiO’s Sage 1000 Data Safe. If you need to compare it with data from your new ERP system, we can enhance your reporting by integrating both datasets into the same reports. This allows you to view and analyze historical Sage 1000 data alongside your new ERP data - whether you’re migrating to another Sage solution or a different ERP platform. While this isn’t a standard feature, we can work with you to set it up based on your specific requirements.
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Can I still run reports on my historical Sage data?
Yes, CPiO’s Sage 1000 Data Safe provides access to key historical data, including General Ledger and Purchase Ledger reports, as part of the standard solution. If you require additional datasets beyond these, we can enhance the reporting based on your specific needs for an additional fee.
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How secure is my data?
Your data is securely stored within the CPiO Microsoft Cloud tenant, ensuring high levels of protection. We strongly recommend securing access to report data using Multi-Factor Authentication (MFA). If MFA is already enabled within your existing Microsoft environment, it can be easily extended to protect your Sage 1000 data and reports.
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Is there a migration path to another Sage product?
Yes. CPiO has developed clear migration paths for sites wanting to move from Sage 1000 or Sage Line 500 to Sage X3, Sage 200 and Sage Intacct. As an experienced Sage implementation partner, our expert teams have been working on migration tools, templates and best practice guides to ready you for the next step.
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Is there a discount on software if we move to another Sage product?
Yes. As part of the Sage For Life policy, CPiO can offer its customers a discount towards the cost of new Sage software. We understand that this is a considerable investment and we are determined to make it as easy as possible to select another Sage software solution with CPiO.
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What other products are available to me in the Sage portfolio?
CPiO is a longstanding strategic partner of Sage with extensive experience in the full range of mid-market solutions in the Sage portfolio. We can help you to determine the best fit for your business. Typically we would encourage a discovery workshop where we take our inherent knowledge of your current environment and map it against your current and future needs.
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